What happens at a Board Meeting?
At regular school board meetings, Board members discuss and vote on Board, committee and administrative recommendations and items that establish or amend district policy. The Board chair conducts meetings using standard parliamentary procedures. Board meetings conform to Oregon's Public Meetings law.
Order of Business:
- Call to Order
- Pledge of Allegiance
- Changes to/Approval of Agenda
- Presentations/ Recognition
- Reports
- Consent Agenda
- Action Items
- Public Input
- Adjourn Regular Board meeting
What's on the agenda?
The board agenda/board packet is available before each board meeting and can be found here.
The agenda is divided into three major categories:
- REPORTS: are presented for the board’s information and require no formal action.
- CONSENT AGENDA consists of routine items such as previous board minutes, routine personnel actions and routine financial transactions. Normally, there is little or no discussion on these items.
- ACTION ITEMS are addressed individually by the board and may include reports from district administrators.
Agenda items are not open for discussion by the public.
How to give Public Input:
The board encourages your comments! By hearing from the public, the board is able to make better-informed decisions.
If you want to speak during the meeting, please fill out a Public Input Form located on the table or electronically if attending the board meeting via Zoom. Give the form to the Board Secretary prior to the start of the meeting.
Comments are presented during “Public Input” portion of the agenda.
When speaking to the Board remember:
- When your name is called, please stand and approach the board, state your full name and the school attendance zone where you live for the record. If you are speaking as a representative of an organization, please state your position and organization’s name.
- Please limit your comments to three minutes. If you are here with a group, designate one speaker to present your group’s opinion. Due to time constraints, repetitious comments are discouraged.
- Be respectful of the board when speaking.
- The board’s goal for the public comment period is to hear your concerns, comments, and opinions. Public Input is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.
What topics are appropriate?
Public input is most effective when addressed to specific agenda items or matters of general concern. District staff can usually address other information, questions, or problems.
Individual problems or complaints:
To ensure due process please follow our formal general complaint procedures for handling complaints against individuals. A problem involving a specific individual, school, or incident is best handled through this formal process with the Board as a source of appeal. The Board will likely not respond to personal or personnel complaints during a Board Meeting. Rather they will ask that the complaint procedures be followed.
Board response:
If a response is warranted, the board will wait until its next meeting before responding to concerns raised. Further investigation may be required and the public input portion of a board meeting is not intended to be a “Q and A” session. Board members are discouraged from engaging in conversation with community members.
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